How to Bulk Manage QR Codes in GoHighLevel — Save Time

Managing hundreds of QR codes across client campaigns shouldn't require hours of manual work. If you're running a digital marketing agency or managing multiple QR code-driven campaigns, GoHighLevel's bulk management features are about to become your new best friend.

In this guide, I'll walk you through the exact process to multi-select, rename, download, and organize QR codes at scale—saving you time and reducing repetitive tasks. Whether you're managing QR codes for contacts, opportunities, or campaign links, these bulk actions will transform how you work. Ready to level up? Start your free 30-day GoHighLevel trial and see these features in action.

How to Multi-Select QR Codes in GoHighLevel

The foundation of bulk management is selecting multiple QR codes at once. GoHighLevel makes this intuitive and fast.

Here's how to get started:

1. Navigate to your QR Codes section in GoHighLevel (typically found under Marketing or Tools, depending on your workspace setup)
2. You'll see your QR code library displayed in a grid or list view
3. Click the checkbox next to the first QR code you want to select
4. Hold Shift + Click to select a range of QR codes, or Ctrl + Click (Cmd + Click on Mac) to select individual codes non-sequentially
5. Use the "Select All" option at the top to grab every QR code in the current view

Once you've selected multiple QR codes, a bulk action toolbar appears at the top or bottom of your screen, revealing options like Download, Move, Delete, and Rename.

Bulk Download QR Codes in Multiple Formats

One of the most powerful features is downloading multiple QR codes simultaneously in your choice of format. Agencies love this because clients often need QR codes in specific file types for print, web, or branded campaigns.

To bulk download QR codes:

1. Select the QR codes you want to download using the multi-select method above
2. Click the Download button from the bulk action toolbar
3. Choose your format:
   • PNG – Best for web use, transparent backgrounds, standard format
   • SVG – Scalable vector format, perfect for resizing without quality loss
   • PDF – Ideal for print materials, newsletters, and brochures
4. GoHighLevel generates a .zip file containing all selected QR codes in your chosen format
5. Download the file and extract it to your project folder

This single feature eliminates the need to download QR codes one-by-one. For an agency managing 50+ QR codes across different campaigns, this saves 30–45 minutes of repetitive clicking.

This is built into GoHighLevel. Try it free for 30 days →

Rename and Organize QR Codes Inline

Keeping QR codes organized with clear, descriptive names is critical when you're managing libraries for multiple clients or campaigns. GoHighLevel's inline renaming feature lets you update names without opening a separate dialog.

How to rename QR codes in bulk:

1. Select the QR codes you want to rename
2. Click the Rename option from the bulk action toolbar
3. A text field appears—enter your new naming convention
4. You can use variables or batch naming to add numbers or suffixes to each code (e.g., "Campaign_Q4_2024_[number]")
5. Confirm the change, and all selected QR codes update instantly

Beyond bulk rename, you can also organize QR codes into folders. This is especially useful for organizing by client, campaign type, or date. Drag-and-drop folder assignment is available in the bulk actions menu as well.

Move, Delete, and Copy QR Links Instantly

Beyond downloading and renaming, GoHighLevel offers instant move, delete, and link-copying capabilities through bulk actions.

Moving QR Codes Between Folders:

1. Select multiple QR codes
2. Click Move from the bulk toolbar
3. Select the destination folder
4. Confirm—all codes are now in their new location

Deleting Multiple QR Codes:

1. Select the QR codes to delete
2. Click the Delete button
3. Confirm the deletion (most deletions are reversible for a short period)

Copy QR Links with One Click:

This is a hidden gem. Rather than downloading and sharing QR codes, you can copy the direct link to any QR code with a single click. This is perfect for sharing QR codes via email, Slack, or embedding them in digital campaigns.

1. Hover over or select a QR code
2. Click the Copy Link icon (usually a small link/chain symbol)
3. The QR code URL is instantly copied to your clipboard
4. Paste it anywhere—your CRM, email, chat tools, etc.

Advanced QR Code Management Workflows

Now that you understand the individual bulk actions, let's talk about combining them into powerful workflows.

Workflow Example 1: Multi-Client Campaign Rollout

You're launching a campaign across 5 clients. Each client needs 10 unique QR codes in PDF format, organized in their own folder.

1. Create a folder for each client
2. Generate all 50 QR codes (either in bulk or as needed)
3. Use multi-select and bulk move to organize codes by client
4. Rename using your naming convention for each client group
5. Bulk download each client's folder in PDF format
6. Deliver branded materials with embedded QR codes

Workflow Example 2: Quarterly QR Code Audit and Cleanup

Every quarter, you need to review inactive QR codes and archive old campaigns.

1. Filter QR codes by date created or last accessed
2. Select all outdated codes from completed campaigns
3. Move them to an "Archive" folder (or delete if no longer needed)
4. This keeps your active QR code library lean and searchable

Workflow Example 3: Rapid QR Code Distribution

You need to share 20 QR codes across your team for a last-minute promotional campaign.

1. Select all 20 codes
2. Use "Copy Link" to grab the URLs
3. Paste into a Google Sheet or Airtable for team distribution
4. Each team member has immediate access to their assigned QR codes
5. No need to wait for file downloads—links work instantly

The beauty of GoHighLevel's QR code bulk management is that these workflows take minutes instead of hours. Agencies using these features report 40–50% time savings on QR code administration alone.